Common Equipment Management Pain Points
- Large equipment inventories with maintenance dates kept by hand, so services are frequently missed
- Inspection records are scattered, making it impossible to review past status when a problem occurs
- Repair workflows are not tracked โ no clear view of which device is under repair or when it will be completed
- Asset data is not updated in time, so stocktaking cannot be reconciled
- No reports, making it hard to analyse equipment failure rates and repair costs
Core Features
๐ Asset Registration
Create a digital file for every device: model, serial number, location, maintenance provider, service cycle and photos, all in one place.
๐ QR Code / NFC Inspections
Scan the device tag with a phone to record its status, upload photos, and automatically log the time and location.
๐ง Maintenance Scheduling
Set daily, weekly, monthly or yearly service cycles, and automatically generate work orders assigned to the responsible staff.
โ ๏ธ Expiry Reminders
Automatic WhatsApp / Email reminders before maintenance, inspection or licence renewal dates, so nothing is overlooked.
๐ ๏ธ Repair Tracking
From fault report and dispatch to repair and acceptance, every step is recorded so each work order's status is always clear.
๐ Report Analytics
Data reports on equipment failure rates, repair costs and maintenance completion rates to help you optimise asset allocation.
Industries We Serve
- Schools: interactive whiteboards, computer room equipment, laboratory equipment, sports facilities
- Hotels: guest room equipment, air conditioning, lifts, kitchen equipment
- Government and institutions: public facilities, office equipment, server room equipment
- Commercial buildings and property management: CCTV, fire service equipment, water pumps, generators
FAQ
What types of equipment can the system manage?
It suits any equipment that requires regular maintenance or inspection, such as air conditioning units, lifts, generators, computer equipment, interactive whiteboards, CCTV, fire service equipment and sports equipment.
Can it work with QR Code or NFC inspections?
Yes. Attach a QR Code or NFC tag to each device; inspectors simply scan it with a phone to record the status and upload photos, ensuring on-site inspections are actually carried out.
How do expiry reminders work?
The system automatically calculates the next due date based on the maintenance cycle and reminds the responsible staff via WhatsApp, Email or in-system notifications before it falls due.
Can repairs be outsourced to PC Shop?
Yes. PC Shop itself provides repair and maintenance services for computers, networks, interactive whiteboards, CCTV and other equipment, and the system can generate repair work orders for us to handle directly.
Related Services
Want to manage equipment maintenance systematically?
We offer a free assessment to help you build a complete workflow, from asset registration to maintenance scheduling.